Administrator – part time (25 hours per week) – KES Solutions UK Limited – Hartlepool

KES Solutions UK Limited

Our client, based in Hartlepool, is looking for a Purchasing Assistant to join their small team. Reporting to the Customer Services Manager, the candidate will carry out purchasing duties and ensure the ERP system is kept fully up to date.

Hours of work will be 25 hrs per week, Monday to Friday 9.00am – 2.30pm.


  • Supporting the Sales and Purchasing Manager in carrying out the purchasing function
  • Placing purchase orders as required to support all departments
  • Obtaining quotations and sourcing new items when required
  • Liaising with suppliers and monitoring supplier performance
  • Providing cover for specific areas of the Customer Service Manager’s role when required
  • Accountable for ensuring that Health and Safety, Quality and Environmental standards are applied in all production plant areas in accordance with policies, guidelines and procedures


  • Creation of new items in the ERP system
  • Managing the supplier rating system and adding new suppliers to the system
  • Raising Purchase Orders
  • Data entry into customers system as cover for the Customer Service Manager
  • Managing PPE, consumable and stationary purchasing
  • Ensuring the label purchase artwork system is kept up to date and ordering labels as required
  • Sending questionnaires out to new suppliers and ensuring the vendor approval system is kept up to date
  • Dealing with invoice and order queries
  • Placing on-off credit card purchases for the business
  • Generating reports including Inventory reports


  • A minimum of GCSE level Maths and English
  • Sound administration experience
  • Experience in a purchasing environment would be an advantage
  • Computer literate and a good communicator

Due to the high volume of candidates responding to our adverts unfortunately we are not always able to provide individual feedback. If you don’t hear from us within the next ten days, please assume you have been unsuccessful on this occasion. We will however keep your details on file and you may be contacted about other opportunities in the future.

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