Executive Assistant/Office Manager – Protective Care Group Limited – Hartlepool

Protective Care Group Limited

Job Title: Executive Assistant/Office Manager

Based in:Hartlepool

Reports to: Regional Practice Lead and RegionalOperations Manager

Line Manager Office Admin Manager

Excellent salary – £30,000 – £33,000 (Based on Experience) – Full Time

Benefits: Free onsite parking, Company pension, Training + Career progression opportunities, friendly and compassionate team who really want to make a difference.

About the Role:

We don’t just provide care; we are specialists who are passionate about each and every young person we support. We are a new, yet ambitious and fast-growing company that wants to help our staff grow and develop in return for hard work and commitment with our core focus being to fulfil the needs of our clients.

We are looking for an exceptional person to provideExecutive Assistant/Office Managersupport to our Regional Practice Lead, our Regional Operations Manager,and wider teams. Ideally you will have experience in a similar role within the care sector.

This is a dual role that will see you also being Office Manager for Protective Care Group’s Northeast Office Hub.

We are looking for a team member who is punctual, hardworking, and has excellent attention to detail and is happy working in a fast-paced environment.

Main duties of the job:

Day to day responsibilities as agreed with Reporting/Line Manager to include:

Provision of Executive Assistant/PAsupport to ourRegional Practice Lead and our Regional Operations Manager to include diary, inbox and resulting task management – we are looking for a team player who has the experience, confidence and is willing to take ownership of any tasks that they can take off their Manager’s plates and be one step ahead.

Office manager duties and responsibilities will include?scheduling meetings and appointments, ensuring office supplies are kept stocked, greeting visitors and providing general administrative support to our employees as required and much more!

The role will also see you being willing to get stuck in and assist with general admin including filing, data entry, correspondence and in the management of communication and paperwork, as well as assistingother members of SMT as required, assisting with travel arrangements/organisation, assisting with general telephone duties.

Prioritising and managing own workload

Maintain documentation, databases, and paperwork for all services.

Assist Reporting/Line Manager to make improvements and implement changes within the organisation

Keeping our internal care system up to date with client information, rotas etc.

Sharing data with our clients as required and in accordance with regulations

Maintaining stationery and copier stocks and ordering office + field equipment for our teams.

Assisting to gather information for OFSTED and CQC registration

Other duties including working with other members of the wider team as required and providing cover for any admin team absences.

Who are we looking for?

Above all else, you must have a genuine interest in supporting and empowering vulnerable people

Qualifications or experience sufficient to perform the job role above

At least 3year's experience in a similar admin role

Excellent knowledge of Microsoft Office

Good communication skills

Ability to work under pressure

Flexible attitude to work and ability to manage own workload

Good time management skills

Adaptable and willing to work as part of a busy team

Full driving licence

Read more…

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